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Last week, we scratched the surface of some of the major updates from Microsoft’s 2018 Ignite conference in Orlando. This week, we’d like to tell you about some software updates that hit close to home for us at Knack Training, and that will become apart of how we teach you to better use your technology. In keeping with the conference’s overarching trend towards platform integration, Microsoft unveiled some exciting new improvements to its file sharing software, OneDrive.

Files On-Demand

One of the most exciting OneDrive announcements is that Mac users can now use the Files On-Demand feature, allowing them to access all files instantaneously through Finder while storing only the most important documents on the hard drive itself. For those who work on a Mac, think of this a more streamlined version of iCloud. Now that the virtual majority of computer users will have access to Files On-Demand, Microsoft has made it easier for users to control exactly what happens to their files and when. OneDrive is now linked to Outlook’s Storage Sense feature, meaning that any documents not marked as “always keep on this device” can be automatically uploaded to cloud when storage on your computer is low.

Also, Files On-Demand will be a part of Sharepoint 2019, which means that you will soon be able to access and edit all OneDrive files online without having to download them. Long story, short: OneDrive just got infinitely more awesome!

Syncing and Sharing

According to Microsoft, its customers have gotten increasingly persnickety about from where they can upload, download and share their files. As a result, OneDrive now has a variety of different ways people can sync and share whatever they need. Firstly, users will be able to sync files from emails that come from outside their company’s Office 365 intranet. Sharing inside your business will also be easier with the OneDrive’s new “one-tap” share feature on both desktop and mobile devices. Speaking of mobile devices, you can now securely upload photos, videos and document scans from your phone or tablet camera through the OneDrive app. 

Microsoft has become fixated on what they call “intelligent sharing.” Now when you take meeting notes in Outlook, OneDrive will use AI to recommend parties to share it with based on the document’s content. This doesn’t just stop with basic text documents. In fact, users will be prompted to share Powerpoint presentations, photos and practically any other media element recorded during a meeting through the OneDrive app.

Searching and Finding

Now that OneDrive is home to all of your important business files (or at least Microsoft hopes it is), how are you going to sift through all of that information to find exactly what you need? As you may of guessed, Microsoft has thought of that too. OneDrive is now equipped with a highly optimized, AI-powered search engine that can identify where a piece of media was created, extract text from photos, recognize audio in videos and identity visual elements by name. OneDrive can actually transcribe video and audio recordings, so users can search for their query using keywords and phrases they remember from the recording. Keywords can even be used to group files together and move them to different folders.

Platform integration has been the name of the game for personal media for almost a decade. Microsoft is now adjusting its offerings to match the standard of convenience and transferability that is no longer a luxury, but a minimal expectation.

For more on these updates and more, check out this article from Microsoft. And don’t forget to stay tuned to our Everyday Office channel for helpful tips about how to get the most out of softwares like OneDrive and more!

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