Microsoft Teams 101: What You Need to Know

Teams working on a project

Some software update feel like they don’t actually make your life easier, which is frustrating and might make you want to throw your laptop out the window. Every once in a while, though, Microsoft puts out a program that actually improves your workflow and productivity. Microsoft Teams is one of those programs. In short, it lets you combine a bunch of other programs into one space, and makes it easy to chat with your co-workers. Even if you’re working remotely in different offices, you can use Microsoft Teams to collaborate in real time.

So What Exactly Is Microsoft Teams?

Microsoft Teams is a lot like Slack, another program used for chatting and sharing documents. Teams is free to anyone with an Office 365 Enterprise account, so you can give it a try even if you’re unsure about how you’ll use it. The main features of the software include an instant messenger service, document sharing and editing, and group video calls. The collaboration tool is also compatible with SharePoint, OneDrive of Business, and other important apps. It doesn’t replace them, but instead lets you integrate them into Microsoft Teams so you can see and use everything in one place.

How Can I Collaborate With Microsoft Teams?

The tools available with Microsoft Teams are important and varied. In fact, when you first log into the program it would be easy to feel overwhelmed about where to click first. Once you get the hang of it, however, the program will become indispensable to you and your colleagues. Here are a few of the ways you can collaborate using Microsoft Teams:

  • Create different chat groups for different purposes. For instance, everyone working on an important marketing campaign can be added to a chat channel where everyone has access to vital updates or client notes.
  • Share and edit documents within the software. If you and your team are working on an email campaign, you can upload a draft of the email into Microsoft Teams for everyone to see. Users will be able to view and make changes to the document without leaving Microsoft Teams.
  • Conduct conference calls. If you have remote members of your team, Microsoft Teams will streamline your call process. Connect to Skype for Business within the platform, and you can have a multi-person video call in seconds.
  • Email a Microsoft Teams channel directly. If you want your Microsoft Teams channel to see an email from your client, you can forward it to the channel so all team members can see and comment on it in chat. The feature even works on mobile.

Does My Company Really Need to Use Chat?

Company email has long been an important tool for collaboration, but more and more companies are turning to integrated chats for a good reason. Not only can you use many related apps in the same place, but you can share important feedback to your team without creating a super long email thread. No one likes coming back from lunch to find 37 new emails on a single subject! You can also share photos, videos and even GIFs more easily in chat than over email.

Microsoft Teams might be the collaboration tool your business needs to be more productive. To get the most out of the platform, let Knack Training teach you all the ins and outs! A step-by-step instruction means you can learn about the little tips and tricks you wouldn’t discover on your own, then take them back to your colleagues.

Leave a Reply

Your email address will not be published. Required fields are marked *